PTO COMMITTEE

 

 

 

 

 

 

THE PURPOSE, STRUCTURE, DUTIES, AND

GOALS FOR 2005-2006 SCHOOL YEAR

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PTO COMMITTEE

 

STATEMENT OF PURPOSE

 

The primary functions of the Parent Teacher Organization (PTO) Committee is to promote educational, physical, cultural and spiritual development in our students while facilitating and maintaining effective communication between families and faculty/staff.  In addition, the PTO supports school-wide activities for students to promote school/community spirit.

 

COMMITTEE STRUCTURE

 

Committee members should have the promotion of the committee’s purpose as their primary motivation in participating on this committee.

 

Membership will consist of the school principal, a current member of the school board and other interested volunteers.  Persons with strong communication and organizational skills are desired and encouraged.  Additionally, the committee will consist of a President, Vice-President, Secretary and Treasurer.  A Co-President and Co-vice-President may be appointed if enough interest supports the positions.  The committee members shall elect/appoint such officers annually.  The President presides over the committee from May 15 of the present school year until May 15^th of the second school year.

 

Members and officers should be willing to commit a minimum of 8 hours per month to the committee during the school year and approximately 4-6 hours per month during the summer months.  Additional time each month may be required to support the goals and activities of the committee.  Involvement in various school-wide activities that promote our purpose, as well as, generate school spirit among our students is required.

 

DUTIES OF THE COMMITTEE

 

The duties of the committee will include but may not be limited to the following:

 

• Facilitate ongoing communication between faculty/staff and family

 

• Coordinate and conduct monthly PTO meetings.

 

• Organize and facilitate school registration annually in August.

 

• Coordinate within committee written/verbal acknowledgements for donated gifts,

Services, additional help, PTO meeting guests, etc.

 

·        Organize and facilitate bingos, book fairs, and/or other community building fundraisers.

 

·        Prepare weekly “PTO Weekly” for distribution in the white envelope.

 

·        Finance extra faculty/staff compensation (Christmas bonus, back to school gift, birthday).

 

·        Finance 8^th grade graduation reception.

 

·        Finance 2^nd grade 1^st Holy Communion reception.

 

·        Work in conjunction with the other school committees to promote the goals of those

             committees.

 

·        Provide the faculty/staff and families with accurate and current financial status of the PTO

 

·        Recruit volunteers to provide supplies and man hours for all PTO sponsored activities and events.

 

·        Finance ribbons and trophies for Science Fair.

 

·        Finance red ribbons for red ribbon week.

 

 

PTO COMMITTEE

 

GOAL #1

 

Maintain effective communication between faculty/staff and families.

 

WHY

 

Ongoing communication between faculty/staff and families is essential to the effective exchange of information.  At the same time it serves to promote confidence and trust between the two parties.

 

HOW

The committee will accomplish this goal in the following ways:

 

• Meet monthly with the school principal.

 

• Coordinate and conduct monthly PTO meetings.

 

• Notify faculty/staff and families of the meetings via the school newsletter.

 

• Encourage faculty/staff and parent participation and attendance of the monthly meetings.

 

• Organize and facilitate school activities and events which serve to provide information to families and faculty/staff, ie:  Annual registration day.

 

• Make available to parents and faculty/staff a suggestion box and publish feedback to those suggestions in the weekly PTO newsletter the “PTO Weekly”.

 

• On a monthly basis, PTO Executive Board will submit an update via in person, hard copy, via e-mail, or per principal to PTO executive committee.

 

• Coordinate regularly scheduled PTO Executive Board meetings to inform, plan, and prepare for current/future activities.

 

• Coordinate with school secretary activities for monthly calendars.

 

WHEN

 

Ongoing.

 

 

HOW MUCH

 

Costs of printing newsletters, flyers, calendars, and other printed materials for notification and communication.

 

 

SOURCE OF INCOME

 

PTO dues.